Season 8 Milestones and Metrics Council Charter

Thank you everyone last season for the M&M Council’s inaugural season as a stand alone council. It has been an honor to serve as the M&M lead the last few seasons.

Below is the proposed charter for S8. Since this and lead elections this season are happening prior to budget approval, please note the commentary at the end for budget and council composition plans. Thank you!

Proposed Council Lead: @Juanbug_PGov

Please link to any previous work or qualifications to be Council Lead:

  • Milestone and Metrics Lead for S5, S6, & S7
    • S5: Grants Council, Milestones and Metrics Subcommittee Lead
    • S6: Grants Council, Milestones and Metrics Subcommittee Lead
    • S7: Milestones and Metrics Council Lead

Link to community contributions:

Link to other relevant work experience:

  • Collective Feedback Commission S7
  • Delegate since OP Governance Inception & OP Citizen House Citizen
  • Code of Conduct Council S5, ACC S5/S6/S7

Please list any conflicts of interest: Delegate across other DAOs including Uniswap, Compound, Lido, zkSync, etc. (All <5% of Voting power)

Proposal Type: M&M S8 Reflection Period Amendment

Original Proposal: The existing charter I drafted last season is here: Milestones and Metrics Council Charter

Proposed Amendments: Github Proposed Amendments Here

  • Clarity in signing structure and singing actions
  • Structure Adjustments to follow the Foundation template

Change log:

There are a minimal number of proposed changes to the charter:

  • “Signing Structure” section has been changed. Previously at the start of last season, we had no concrete idea how the multisig for S7 would operate. Hence, the wording in the charter was vague and largely a placeholder for the future. This season, the wording has been adapted to showcase the 5/7 multisig we will be implementing in S8, with the 4 M&M members, 2 from Grants Council, and 1 from DAB. Note we will continue to work closely with the Foundation to adjust this if needed for S8, but this new structure is fully in line with the Collective Multisig Policy.
  • “Signing Actions” section has been added. This is to lay out the signing actions expected of the M&M council, which include weekly OP disbursements to initially approved grantees as well as those who have finalized their grants.
  • Pieces from the prior S7 charter have been moved around to fit to the new template guidelines.

Additional Notes

As highlighted in this forum post, the above charter amendments and lead selections will happen before budgets are proposed.

Here is how we are thinking about the budget and council composition for S8 if elected:

  • Team Composition: The council of 3 reviewers plus lead worked pretty well last season and intentions are to keep this the same.
  • Budget: Largely keep the same structure
    • Reviewer Stipend: Largely same as prior. OP is substantially lower than in previous seasons, so we might look to implement adding a buffer or price adjustment this season. Additionally, with the creation of the Budget Board, we will consider their advice, as well as the Foundation’s.
    • Multisig Stipends and Operational Expenses: Largely same as prior.
    • Retro Bonus: Largely same as prior.

New Things to Consider:

  • In S7, the M&M Council took over the grants claiming tool after Gitcoin wound down most of its operations. We found a new team to operate this tool, and we likely will allocate a small budget to sustain this for grantees.
  • A Data Analytics Budget: As highlighted in the S8 mandates, a place for a data dashboard to track grantee analytics is needed. We will work with the Foundation and the Budget Board to source candidates and finalize costs for this piece.
  • Bridge Stipend: Due to the nature of the work, the M&M Council has been asked to stay on and maintain full operations for the period of time in between seasons. In the past, the foundation has funded the team for this bridge period (S5 to S6 & S6 to S7). Going forward, the foundation has asked us to include this bridge into our operating budget.

As always, suggestions are greatly appreciated and would love to incorporate any feedback; don’t be afraid to reach out!

S8 Charter

Attaching the full proposed S8 charter for those that don’t want to read it on Github.

Milestones and Metrics Council Charter

This Charter outlines the structure and responsibilities of the Milestones and Metrics Council and its participants. It is authored and maintained by the Milestones and Metrics Council.

This is the Season 8 Charter, which supersedes and replaces the Charters of all previous Seasons.

Goals

The Milestones and Metrics Council is established to:

  • Measure and evaluate the completion of milestones for grants given to initiatives within the Optimism Collective.
  • Maintain a clear and orderly record of historical and pending milestones, providing a simple platform for grant recipients to report progress and for the community to see grant completion and funding disbursement
  • Quantify the impact of grants made by the Collective by working with data providers like OSO and/or OP Labs
  • Track milestones and metrics for any other relevant situations as they occur, with guidance from the Optimism Foundation.
  • Manage the delivery of grants to recipients selected by the Grants Council and Developer Advisory Board, ensuring compliance with grant policies and successful completion of milestones.

Structure

Signing Structure

The Milestones and Metrics Council will operate a Gnosis Safe multisig wallet, in accordance with the Collective Multisig Policy adapted for the M&M Council. This will consist of a 5 of 7 multisig, with the 4 M&M members, 2 Grants Council reviewers, and 1 DAB member. The Lead will be tasked with proposing weekly transactions. This policy might continue to be adapted and improved in the coming seasons and we work closely with the Foundation.

Signing Actions

The Milestones and Metrics Council multisig is responsible for grant disbursement transactions

  • Weekly Transactions to send grant recipients initial tranches of approved grants
  • Weekly Transactions to send grant recipients second tranches of finalized grants

Council Structure

The Milestones and Metrics Council will be managed by an elected council of a lead and 3 reviewers. The council will have full decision-making authority as to which projects approved by the Grants Council have fulfilled their milestones and should receive their milestone grant disbursements. These decisions will be published and made available to the grant reviewers and the general public.

Normal Circumstances

Under normal circumstances, the Milestones and Metrics Council will:

  • Maintain and update a clear record of grant milestones and their completion status through the public delivery tracker.
  • Review and validate milestone completion reports submitted by grant recipients in a timely manner.
  • Disbursing grant funds to recipients upon successful completion and verification of milestones, inline with any lockups.
  • Track and report on KPIs related to grant outcomes and overall impact.
  • Coordinate with the Grants Council, Developer Advisory Board, and the Optimism Foundation to ensure adherence to grant policies and effective grant lifecycle management.

Emergency Circumstances

In emergency situations, such as:

  • Detection of fraud or misappropriation of funds.
  • Significant deviation from agreed-upon milestones by grant recipients.
  • Security breaches affecting grant funds or reporting systems.

The Milestones and Metrics Council will/may:

  • Temporarily halt disbursement of grant funds pending further investigation.
  • Initiate an internal review of the grant recipient’s activities.
  • Adjust the timeline of a grant and consider extensions of denials in outstanding situations
  • Adjust procedures to mitigate future risks, with any changes communicated promptly to the community.
  • In the event that corrective measures are ineffective, the M&M will follow the enforcement procedures outlined in the Grant Policies and Code of Conduct

Participants

Cohorts and Elections Terms

  • Initial Term: Members of the Milestones and Metrics Council will be elected through the general governance process
  • Future Terms: In the future, the Foundation has signaled the civil servant level of work the Council oversees and intentions to make membership selection be based on demonstrable attestations.
  • Members should only serve in one Council or Board position per term. There are no term limits for members

Responsibilities

Roles:

All Reviewers including the Lead should:

  • Have the subject matter expertise required to evaluate advanced proposals. It is recommended that at least one member of the Council have a technical background
  • Be accessible to grant recipients - within reason - to provide feedback, answer questions, and respond to comments. Reviewers should favor feedback on public channels but may provide direct feedback where doing so is efficient
  • Work with Grants Council to ensure proposed milestones are clear, measurable, and achievable within the specified timeframe
  • Maintain a participation rate >70% on group Council decisions and group meetings
  • Review multisig transactions in a reasonable and prompt manner (less than 3 working days without prior notification).

Eligibility:

  • Serve on a prior M&M Council or Committee

OR

  • Possess relevant experience and knowledge to efficiently verify data. Technical experience strongly recommended.

Leads:

  • Oversee the provision and/or maintenance of external and internal information about the Milestones and Metrics Council, and any other resources needed by the Council
  • Facilitate coordination across Councils by scheduling and hosting regular Council meetings.
  • Prepare regular reports to communicate milestones decisions at the end of each review period to be published within a reasonable timeframe of the review period’s conclusion
  • Exercise decision-making authority in the event that reviewers cannot come to consensus on an administrative or operational matter
  • Final review and execute multisig transactions for milestones disbursements from the Council controlled multisig, pending changes decided internally throughout the season.

Resignation Process

  • If a member wishes to resign before the end of their term, they must appoint a replacement and communicate this change to the Lead at least 7 days prior to this change taking effect.
  • The Lead will adjust quorum/ signing thresholds as needed and communicate the change through the Council’s Communication Thread.
  • Any time a key holder is removed from, the threshold may also be reduced as long as the ratio of the threshold to the number of signers remains above the requirement outlined in the Collective Multisig Policy.

Accountability

All Milestones and Metrics members are subject to Representative Removal as outlined in the Operating Manual. Removal votes will occur before the end of the next voting cycle. Please see Representative Structure Framework for additional details about edge cases related to removal.

All representatives may be removed from their position for failing to uphold the responsibilities outlined in the relevant Charter or for failing to act with honesty, integrity, and transparency. If there is a vote to remove a representative, the Lead, or a simple majority of the remaining membership, may appoint a replacement for the remainder of the term.

Budget

A Proposed Budget, linking to this Charter, will be proposed by each prospective Lead, subject to approval by governance. The Lead may propose a budget that contains variable rewards for members, provided that the evaluation algorithm for rewards is approved by a simple majority of members by the end of the first month of the term.

Iteration

The canonical version of Charters for persistent structures will be published to GitHub. Any material updates to the Charter will be reflected with a new version number at the top of this document, at which point the updated version will go into effect.

It should finally be reiterated that the role of all structures are intended to be progressively and programmatically reduced over time, as its functionalities are no longer needed or can be effectively managed by other means. Ultimately, it is the goal of the Collective to reach a state of protocol and governance reliability that allows for the full and final dissolution of any non-essential structures.

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The SEED Gov delegation, as we have communicated here, with @Joxes being an Optimism delegate with sufficient voting power we believe this proposal is ready to move towards a vote.

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