CFC S7 - Internal Operating Procedures (IOP)
The Internal Operating Procedures in this document govern the activities of the Season 7 Collective Feedback Commission (CFC).
This document sets forth the processes the CFC will follow in fulfilling the Charter. The CFC operates with a budget of 100,000 OP provided by the Foundation.
If ever a discrepancy arises between a Charter and the Internal Operating Procedures, the Charters always take precedence.
Communications
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The CFC will post its updates and commission related communication in the general Council communication thread section of the forum.
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Monthly Foundation Calls: Monthly private calls between the CFC and the Foundation to ensure context sharing and alignment. These calls will be once a month on Mondays from 6pm GMT.
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Internal Meetings: These will be held at a two week cadence, between the monthly Foundation calls as well as any ad hoc syncs as applicable via decisions made by the Commission Lead and as desired by members.
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Public Communication: Updates will be shared with the wider community in a quarterly summary, allowing for transparent insights into the Commission’s work and key involvement across the Operational, Organizational and Design Research tracks.
Cycle Management
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CFC work is dependent on Foundation timelines and feedback requests. Once a request is made, the Foundation will have a specified time to provide feedback. The specifics will be based on the Foundation’s request and the nature of the requested feedback.
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Details of the work cycles will be publicly communicated in the aforementioned quarterly summaries for a more streamlined and fully informed process.
Workflow Management
- Tracks and their relevant goals and expectations are outlined in the Charter.
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Specific feedback requests will be made by Foundation Track Lead and Commission Lead. Foundation Track Leads will aim to provide feedback requests on a regular schedule, with more than 72 hours to review.
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Task Assignment & Documentation: All tasks are to be assigned in a shared digital workspace (Notion), which will be accessible to all members. This space will include key deadlines, deliverables, and the designated Foundation Track Lead for each task.
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Task Progress Updates: Members are expected to log progress on their assigned tasks to keep the Foundation and Commission Lead updated. Foundation Leads should provide timely feedback based on these updates to maintain alignment.
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Tracking Member Engagement: support participation equity, each member’s engagement in feedback cycles, meetings, and contributions will be reviewed quarterly.
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Internal Consensus and Voting
- Feedback will be dependent on Foundation requests and will be requested from individual members of the CFC.
- Any structural changes to the CFC, amendments to these internal operating procedures, and reaching consensus / approval on the evaluation algorithm by which rewards will be distributed to individual members at the start of the term, will all be subject to majority (51%) approval.
- Track leads and the CFC lead may serve as tie breakers in the event that consensus cannot otherwise be reached.
- All members should abstain from voting or signing due to conflicts of interests. These actions should be documented as “abstain” actions and clearly attributed to conflicts of interest.
Budget & Evaluation Algorithm
The budget for the CFC S7 is 100,000 OP. The evaluation algorithm aims to promote fairness, incentivize impactful work, and maintain a high standard of contribution across tracks. This algorithm is open to evolving as the CFC term progresses and any of the estimates regarding time commitments prove to be inexact.
Full details of the distribution mechanism and evalution modalities are here.
Change Process
The CFC will periodically assess the effectiveness of its Internal Operating Procedures (IOP) and implement any necessary improvements. Amendments to the internal procedures may be made by a simple majority vote of the members and must be documented as a comment on this post. The Lead is authorized to correct errors in the IOP or address any conflicting provisions.