M&M Council S7 Internal Operating Procedures
The Milestones and Metrics Council will be responsible for assessing and tracking milestones for grants that have passed the Grants Council intake process as well as grants recipients from prior seasons of the Optimism Grants Council and DAB audit grants.
If ever a discrepancy arises between a Charter and the Internal Operating Procedures (IOPs), the Charters always take precedence and supersede the IOPs.
Communications
- For Grant Recipients: When submitting milestones, do so on Charmverse. Recipients should tag the lead in order to ensure it gets notified and all of the reviewers will be active on telegram responding to any potential questions.
- For Community: We are active on Discord, Telegram and by email. If you do not receive a response, please follow up to ensure comms were not missed the first time. We will acknowledge we have reviewed the comments and reviewers will follow up promptly.
- For Reviewers: We will have (bi)weekly meetings as well as constant Telegram communications to coordinate, review milestones, and send out payments.
- Multisig details: We will work with the Foundation to make sure our multisig is in compliance with Collective Multisig Policy by the start of Season 8.
Community Feedback
- We will join Grant Council’s/DAB office hours for anyone who has questions or concerns for anything going on.
Cycle Management
- Milestone Outreach: Reviewers should reach out to projects on an internally determined schedule and follow up across various communication channels until contact is made. They will ensure that a grant recipient won’t miss their deadlines.
- Milestone Review: Effectively and promptly review and confirm work from projects submitting milestones. If there are changes of grants requests, reviewers will review diligently to solve the issues and act responsibly.
- Recipient Communication: Ensuring grant recipients’ communication is strong and very responsive.
- Outreach to New Recipients: Informing recipients of their grant acceptance upon final confirmation from the Grants Council
- Creation of Multisig Transactions: Creating, reviewing, and executing payments and grants amounts through our OP distribution tool.
Workflow Management
- All milestones submissions and reviews will be on Charmverse. Internal notifications, dashboard, and operations will be done on spreadsheets and word documents. Additional workflow management may be added during the season.
Internal Consensus and Voting
- All decisions made by the reviewers will be a simple majority of ⅔. If there is a tie or abstaining, the lead will make the tie breaking decision.
Change Process
- Any internal changes will be done in accordance with the internal consensus and voting procedures.